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Travel Grants 2020

Call 2020C is now open - the deadline for applications is 19 June (23:59 UTC+02:00).

Applications can be made for conferences, workshops, and summer/fall/winter schools, including online events where registration fees are due.

Due to travel restrictions related to the covid-19 pandemic, we cannot guarantee the awarding of travel grants for "in person" events even if the Steering Committee would want to support an applicant.

Applicants should not book any tickets or accommodation before having a travel authorization.

We realize that it currently might be hard to accrue GSGS points; therefore, the rule about having accrued at least 5 GSGS points on average per semester to qualify for a travel grant will be applied with leniency.

Please use this application form. It can be signed digitally and should be submitted by e-mail to <gradschool-geosciSpamProtectionuni-koeln.de> only.

Applications can be made

  • for events taking place in the 6 months following the travel grant submission deadline or
  • for events for which a compulsory step (i.e. a binding registration or abstract submission) is to take place during said period.

Guidelines for applications for GSGS travel grants

The Graduate School on Geosciences (GSGS) offers travel grants to its doctoral candidate members. The aim of GSGS travel grants is to help early-career researchers to expand their professional network and enable them to
•    attend useful training courses or summer/winter schools, including online events;
•    present their work at national and international conferences (oral or poster presentation).

Prerequisites

  • Only complete applications are accepted.
  • The applicant should be enrolled in doctoral studies in one of the Geosciences at the Dean’s office of the Faculty of Mathematics and Natural Sciences of the University of Cologne (UoC) and have signed a supervision agreement with his/her Doctoral Committee or Thesis Advisory Committee.
  • Applicants must have accrued a minimum of 5 GSGS points per semester (on average) since 1st October 2014, or since the start of their GSGS membership, whichever is the later date. If you haven’t handed in an “activities form” (see download section on the GSGS website) to the GSGS office yet, please do so with your current application.
  • Applications can be made for events for which a compulsory step (i.e. a binding registration or abstract submission) is to take place in the 6 months following the travel grant submission deadline. Please state the date & action needed in your motivation.
  • Previous GSGS Travel Grants awarded to the doctoral candidate will be taken into consideration in
    the selection procedure.
  • The  acceptance  notification  from  the  organiser  (for  conferences,  also  the  accepted  abstract) should be handed in as soon as possible.
  • For conferences: in principle, only active participation (oral or poster presentation) is funded; exceptions should be justified by the advisor.
  • For conferences: for multiple-author contributions, only the main presenter can apply.
  • Successful applicants must submit a short report of their activities for the GSGS website to the GSGS manager within two weeks after their return, or a.s.a.p. for past trips, preferably by e-mail to gradschool-geosciSpamProtectionuni-koeln.de. Please consult the online guidelines.
  • The event can take place up to 6 months after the candidate's thesis defence.

Funding

We cannot guarantee that all funds applied for will be granted. Everyone is asked to keep costs down so that we can support as many people as possible. Advisors are explicitly asked to check and support the funds applied for. In principle, reimbursement of travel expenses will be based on UoC rules (cf. Landesreisekostengesetz) and direct costs for flights / train travel will likely be capped according to the flat rates as defined in the regulations of the DAAD.

Application procedure

To apply for a GSGS Travel Grant, a full written application should be submitted to the GSGS manager by  e-mail to <gradschool-geosci@uni-koeln.de> using this application form; please use typescript and sign the form digitally. Provide evidence for stated  amounts wherever possible (e.g. screenshot). The applicant’s advisor needs to provide a support statement (please note any special justifications needed) and sign the application digitally. 

You will receive a confirmation of receipt of your application within two working days.

The selection process

After an initial assessment of their completeness by the GSGS manager, all applications of an institute are forwarded to the respective institute representatives on the Steering Committee of the GSGS. They rank all applications of their institute, whenever feasible in consultation with the institute.
The selection criteria are: the motivation and relevance of the event to the candidate’s project or professional development; your application for funding from other sources (this supports your application with the GSGS).
The final decision on the distribution of funds, and of the funding awarded to each successful applicant, lies with the Steering Committee and is subject to the availability of funds. All applicants will be notified of the outcome of the selection procedure within a month of the application deadline.

After approval

Successful  applicants should not book any tickets or accommodation for "in person" events until they have received any necessary travel authorization. They will need to for reimbursement through the normal channels of the university (usually Travel Reimbursement Department, Reisekostenstelle). The GSGS manager should be contacted to arrange the administrative details before handing in any documents. It is the recipient’s responsibility to provide all necessary information in a timely manner to allow smooth processes during application and reimbursement.